Creating a Zoom Meeting in Eventilla
| 1. | Create a new event in Eventilla. |
| In the event settings, you should turn on the restriction that the same email address will not be accepted for registration. Limiting the number of tickets to the meeting must be done at Eventilla, through which entries will also be accepted. | |
| 2. |
Create a ticket for the event to receive registrations. |
| 3 | Open the tab for creating a meeting. |
| 4. |
Choose whether to create a new meeting or update an existing meeting. |
| 5 | Select time zone. |
| 6 |
Set start and end times for the meeting. |
| 7 | Select the duration in minutes |
| 8 | Give the meeting a title and a possible description. |
| 9 | Select a host. |
| 10 | Click the Create meeting -button. |
| 11 | You can now go and check the created meeting in Zoom. |
Adding Zoom Meeting link to confirmation email.
| 1 | In the event settings, go to the 3. Communication tab. |
| 2 |
From there you will find a confirmation message for the registrant. In the confirmation message, place a link to the meeting by clicking on the link icon and filling the $WEBINARLINK$ variable to the address. You can choose what you want displayed as the link text. Click Ok and the link you created will appear in the message content field. |
| 3 | We recommend that the variable $WEBINARLINK$ is not used directly in the confirmation message in this format, as the meeting link is long and can cause problems with the visuality of the message. *This recommendation also applies to messages sent via communications.* |
| 4 | Everything is ready now. When a registrant registers for an event, they will receive a confirmation email that will allow them to join the meeting. |
Remember that webinar host can not join the webinar as attendee.
Retrieving information about sign-ins to Eventilla from Zoom
In order to see who participated in the meeting in Eventilla, you have to press the button shown in the picture. It can be found in the event report under Attendees.
If you are using the “host selection” feature when creating a Zoom Meeting, you must grant scheduling privileges to the admin account for all user accounts intended to be meeting hosts.
You can assign this permission on the following page:
https://us02web.zoom.us/profile/setting
On the Settings page, locate the section titled “Assign scheduling privilege to”. Add the admin account here, as shown in the example.
After completing this step, you will be able to select users other than the admin account as the meeting host when scheduling a Zoom Meeting.
If this step is not completed for the user account, you will receive the following error message when attempting to create a Zoom Meeting:
- Insufficient Permissions
- Error while saving information